Each year The Chandos Lake Property Owners Association (CLPOA) holds an Annual General Meeting “AGM” for the entire lake membership.
Details for the 2025 AGM…
Date: Wednesday, May 1, 2025
Meeting start: 7pm EDT
Location: ZOOM, link will be sent to CLPOA Members via email on April 30th
Agenda
- Call to Order and review of the agenda – Dave Taillefer to act as Chair
- Approve / correct Minutes From the 2024 AGM– Dave Taillefer
- President’s Report – Dave Taillefer
- Presentation of Financial Statements and Treasurer’s Report – Dave Hill
- Waiver of financial review requirement – Dave Hill to report
- $50 Membership fee – Dave Hill to report
- Elections – Debbie Kirton to report
- Mayor Carolyn Amyotte
- Chandos Lake Outstanding Contributor Award – Dave Taillefer
- Fire Chief Jesse Lambe
- General Business – members welcome to raise issues and ask questions.
Reports to the Membership are available on line at www.clpoa.ca/publications:
- 2024 AGM Minutes;
- Officers Reports: President’s, Secretary’s, and Treasurer’s Reports (will also available in the Yearbook);
- 2024 Financial Statements and Review Engagement Report, (will also be available in the Yearbook);
Notice of the 2026 Annual General Meeting – Thursday, April 30, 2026.
2025 VOTING INFORMATION
Annual items for member consideration – all require 50% approval unless noted otherwise:
- Review and approve the 2024 AGM Minutes;
- Waiver of audit – requires 80% of votes cast;
- Approval of membership fee set by the board at $50;
- Ratification of 1 board member;
- Election/Acclamation of seven board members.
All voting items will be put to the Membership in advance of the AGM through the SurveyMonkey. The link for voting access will be emailed to all 2025 CLPOA Members in good standing on Monday April 21.
ON-LINE VOTING RESOLUTIONS FOR THE 2025 CLPOA MEMBERSHIP
Please note:
Electronic voting will open at 7pm on Monday, April 21 and automatically close at 7pm EDT on Monday, April 28.
Members in good standing will be e-mailed the questions below via SurveyMonkey on Monday, April 21.
Voting will be anonymous, meaning we will know if you voted, but not how. Once submitted by clicking “Done!” the vote cannot be changed.
Unless otherwise indicated, all questions require 50% of the votes cast in order to pass.
For additional electronic voting FAQs prior to voting, please visit Electronic Voting FAQs.
For any questions, please contact the Secretary at info@clpoa.ca.
ANNUAL RESOLUTIONS FOR THE 2025 CLPOA MEMBERSHIP
(Voting to commence April 21 via SurveyMonkey)
1. Approval of the 2024 AGM Minutes
The draft 2024 Annual General Meeting minutes have been posted on the CLPOA website. This document has been updated as of April 21, 2025 to reflect any and all reported errors and/or omissions.
Do you approve the 2024 AGM Minutes are posted on the CLPOA website April 21, 2025?
Yes or No
2. Setting of CLPOA membership fees
The CLPOA Constitution starts that the board is to propose the annual membership fee and request the membership ratify it at the AGM.
Do you agree to maintain CLPOA membership fee at $50?
Yes or No
3. Waiving of a Financial Review – requires 80% of votes cast in order to pass
The new Ontario Corporation Act classifies the CLPOA as a Public Benefit Corporation. It further states: “Public Benefit Corporations that receive less than $100,000 a year can waive both audits and financial reviews, again by passing an “extraordinary” resolution (80% or more of votes cast at a members’ meeting) at your annual meeting and renewing it each year. You will still need to report on finances to your members, but your report will not have to be independently verified.”
The CLPOA has a Treasurer who oversees all financial transactions as well as a bookkeeper who processes all financial transactions. The CLPOA Board reviews interim financial statements at each Board Meeting. Annual financial statements will continue to be presented at the AGM and posted on the CLPOA website and in the Yearbook.
Should this vote be defeated the CLPOA will appoint a qualified, independent individual or accounting firm to perform the Financial Review.
Do you agree to waive the need for an independent Financial Review for 2025?
Yes or No
4. Ratification of the election of a board member
The CLPOA by-law sets out that the election of board members, shall be held annually at the AGM, and shall be by open vote, unless acclaimed. The minimum number of board members is 6. The maximum number is 14.
From time to time, pursuant to the by-law, Directors may fill vacant positions. As such, the Board appointed the below individual for a two-year term, with responsibility as the CLPOA Treasurer.
- Dave Hill
Do you agree to ratify the appointment of Dave Hill as a board member?
Yes or No
5. Election/Acclamation of board members
Following a nomination process the following two current board members have put their names forward:
- Elspeth Gaukrodger
- John Lovatsis
and the follow three new candidates put their names forward:
3. Sean Godfrey
4. Elaine Dickson
5. David Jones
6. Julia Smith
7. Lyn Turnbull
All seven of these candidates are acclaimed for a two-year term.
Do you agree to ratify the acclamation of the six board member?
Yes or No
Please see candidate and director profiles on the CLPOA website. Newly elected persons shall resume their respective duties on Friday, May 2, 2025 after the AGM.
The following individuals will continue their role for a further one year term: Debra Anthony, Kristen Davison, Debbie Kirton, UE Kosar, Ed Legzdins, Mike Lucassen.
Dave Taillefer will assume to non-voting position of Past President for a 1-year term.
Following the AGM, board members will appoint from amongst themselves a President, VP Treasurer, VP Secretary, and Vice President at Large (pursuant to the CLPOA Constitution).