2021 will be the second time the Chandos Lake Property Owners Association will be offering the option of electronic voting. This year it will be a Zoom video meeting rather than a simple teleconference call.
Q. When will the electronic vote happen?
A. Electronic voting will be open from 7pm EDT on Monday April 19 to 7pm EDT Monday April 26, 2021. Vote emails will go out at the beginning of the voting period and access will automatically be closed at the end. To give members time to ponder the issues and ask the board any questions, the voting questions were included in the AGM Notice sent out in mid-March.
Q. Who will be allowed to vote?
A. Vote emails will be sent to all active members. Members are deemed to be active if they are paid up as of 8am EDT on Thursday April 15, 2021. Each email can be used for one vote.
Q. Will my vote be anonymous?
A. Voting will be anonymous, meaning that it will be recorded that you did vote, but not how.
Q. Can I vote for some items electronically and others in person at the AGM?
A. Owing to the continuing COVID-19 crisis, voting on these issues will only be possible in advance. The AGM will be held via Zoom video meeting on Wednesday April 28, 2021, but voting on these issues will not be possible during this meeting.
Q. Can I go back and change my electronic vote?
A. Once an electronic vote is submitted, it cannot be edited. The plan is to have only about 15 questions on one page.
Q. Will there be any problems with electronic voting?
A. We are using Survey Monkey – a very well known survey/voting system. We have seen some cases during testing where the vote email went to the recipient’s junk/bulk folder. Please check your junk/bulk folder if you can’t find the email in the usual inbox.