2020 will be the first time the Chandos Lake Property Owners Association will be offering the option of electronic voting in addition to in person voting at the Annual General Meeting to be held on Sunday July 5, 2020.
Q. When will the electronic vote happen?
A. Electronic voting will be be open from June 26 to July 2, 2020, the in person AGM will be on July 5th at the North Kawartha Community Centre starting at 9:30am. Vote emails will go out at the beginning of the voting period and access will automatically be closed at the end.
Q. Who will be allowed to vote?
A. Vote emails will be sent to all active members. Members are deemed to be active if they are paid up as of June 22, 2020. Each email can be used for one vote.
Q. What questions will be in the electronic vote?
A. Questions known in advance will be the same in the electronic vote as they are at the AGM, however, as noted in the current constitution “It is understood that there may be voting matters that are brought up at the AGM which will not be subjected to an electronic vote. A member must recognize their inability to vote on these issues if they chose to not show up.”
Q. Will my vote be anonymous?
A. Voting will be anonymous, meaning that we will know if you voted, but not how.
Q. Can I vote for some items electronically and others in person at the AGM?
A. Because the vote is anonymous, a member cannot vote for some questions electronically and some at the AGM. If any vote is cast electronically that person will be deemed to have voted and cannot therefore vote again at the AGM, unless the question is new.
Q. Can I go back and change my electronic vote?
A. Once an electronic vote is submitted it cannot be edited. The plan is to have only about 10 questions on one page.
Q. Will there be any problems with electronic voting?
A. We are using Survey Monkey – a very well known survey/voting system. We have seen some cases during testing where the vote email went to the recipient’s junk/bulk. Please check your junk/bulk folder if you can’t find the email in the usual inbox.